Two of the biggest productivity killers are distractions and interruptions. If you can eliminate these two you WILL be more productive. This time management technique is so simple, and the feedback I’m getting back from my clients is overwhelmingly positive! A time management technique so simple that even top execs are embarrassed they couldn’t have figured out on their own!
The main idea behind what I call the Segmenting Technique is “time-boxing”. The basic premise is to create a fortress around your attention for a small amount of time and mentally recharge after each interval of intense focus. By completing small chunks of work you will build momentum so that you’ll feel more productive, which in itself leads to getting more work done. And, you’ll have nice little breaks in between each time-box.
I suggest intervals of 20-25 minutes, with 5 minute breaks in between.
Step 1: Write out a list of tasks and rank them in priority. You’ll be tackling the most important tasks first.
Step 2: Set up your environment. This means, creating a place where you feel a work groove. If you work best to music, go for it, but something acoustic only, without words, is best. Cell phone on airplane and mail server, OFF. Have your water or coffee nearby. Set the timer on your cell and go for it.
Step 3: If you didn’t complete your action, just move it into the next time box. If you did complete your action early, just review your work and absorb it. Stay until your time-box is complete. Don’t work beyond the end of your time box.
Step 4: Take a break, stand up, move around, return your communications, do a little dance, and get back to it. Give it a try and let me know how it goes!